FY 21-25 CIP
The City of Spencer Capital Improvement Plan for Fiscal Year 2021 -2025.
City of Spencer, Iowa
Capital Improvement Plan 2021 - 2025
Introduction
City Officials Elected
Mayor
Kevin Robinson Tom Nelson
Councilor Councilor Councilor Councilor Councilor Councilor Councilor
William “Bill” Orrison Tracey Larsen Donavon Wunschel
Ron Hanson Loren Reit
George Moriarty
Appointed
City Manager Amanda Mack Deputy City Manager/Finance Director Brian Weuve City Clerk Theresa Reardon Police Chief Mark Warburton Fire Chief John Conyn Public Works Director Mark White Planning Director Steve Hallgren Park & Recreation Director Jared Elbert Library Director Mandie Muehlhausen Director of Golf Operations Brian Mohr
Profile of the Government The City of Spencer was incorporated as a town on March 26, 1880; and organized as a City of the Second Class on March 21, 1892. Spencer is the county seat of Clay County and is located in northwest Iowa. Spencer is located at the confluence of the Little Sioux and Ocheyedan rivers and is the regional hub for northwest Iowa. The population of the city was 11,233 as of the 2010 census and the land area covered is approximately 11.18 square miles. The city is empowered to levy a property tax on real property located within its boundaries. It is also empowered by state statute to extend its corporate limits by annexation, which occurs from time to time. Spencer is organized under the Mayor-Council form of government with an appointed City Manager, in accordance with the State Code of Iowa. The Council retains most decision making authority such as policy setting, adopting ordinances and budget and staffing levels. The City Council has seven members, five of which are elected according to wards and the remaining two members are elected at-large. All members serve four year staggered terms. The Mayor is elected at-large and serves a two-year term. The Mayor does not have a vote, but may in certain circumstances veto decisions of the City Council. The City provides the normal municipal services such as police and fire protection, street and infrastructure construction maintenance, parks and recreations, planning and zoning, library services as well as operates two cemeteries. Also provided are sanitary sewer and solid waste and recycling collection. The City owns and operates the regional landfill that serves a four county area. Electric, water and communication services are provided Spencer Municipal Utilities, whose Board of Trustees is appointed by the Mayor and confirmed by the City Council. Date of Incorporation 1880 Form of Government Mayor/Council Fiscal Year July 1 to June 30 Area of City 11.18 square miles Population 11,233 (2010 Census) Average Home Market Value $128,263 100% Property Value $801,871,574 Miles of Roadway 90.4 Fire Stations 1 Number of Full-Time Employees 5 Paid on call Firefighters 35 Police Stations 1 Sworn Officers 19 Civilian Employees 9 Employees Full Time 82 Part Time 92
Capital Improvement Plan City of Spencer, Iowa
Administrative Summary
Visions and Goals
The Capital Improvements Plan (CIP) is a five-year plan to provide and maintain equipment and public facilities for the citizens and businesses of Spencer, balanced against the availability of resources.
Capital Improvements are the projects that require the expenditure of public funds for the acquisition, construction or replacement of equipment or infrastructure necessary to maintain the community. Capital planning is critical for the continuation of public services to a level that the citizens demand, as well as being an important component of a community’s economic development program. A Capital Improvement Plan is a “tool” for the scheduling, planning and financing of large construction projects and major pieces of equipment. It is a “blueprint” for the future infrastructure improvements in the City. It is a written document that links together the City’s comprehensive plan with the City’s annual budget. IT provides the mayor, city council, city staff and the citizens of Spencer with a listing of capital projects that the City intends to complete over the coming five-year period. A Capital Improvement Plan is not "cast in stone." It is a planning document that can be revised at any time. It is not a legal commitment by the City Council to complete a particular project within the proposed timeline or complete a project at all. The adoption of the CIP does not obligate future City Councils to any course of action. It merely provides an indication of the projects that might be completed, when they might be accomplished, and how they could be funded. The decision as to whether a project will be built will be decided by the City Council during the preparation of the annual city budget and the actual award of a contract to complete the project.
Capital projects are different from operating budgets, as they often represent large financial commitments that may last several fiscal cycles.
The development of a capital improvement plan is prepared with the following elements:
Identification of needs, utilizing comprehensive plans as well as input from citizens, staff and Council;
Determination of the projects specific to repair, maintenance, replacement or new acquisition/construction;
Recognition of the revenue sources that will be utilized to fund the planned projects;
Identify the need for future debt issuance and the ability to plan for the issuance to maintain a level property tax levy.
It is critical that the full cost of the project be developed as well as the timing and coordination of the project with other entities, both public and private. The planning process that brings all the impacted parties into play will result in a program that can clearly detail the full construction /acquisition costs, but also identify future maintenance and operational costs.
The plan for the City of Spencer lists the projects scheduled for the upcoming five years, and details the activities for all the major departments and operations of the City.
The CIP is prepared by city staff and is then submitted to the City Council for approval.
Policies
See the City's Financial Policy Hanbook for all financial related policies and procedures.
Process The Capital Improvement Plan is updated on a yearly basis to ensure that the Plan reflects the most current proposed activity be each of the departments. Projects that are completed are removed from the plan and new projects are added. All projects are reviewed for current budget estimates and timing to ensure that the City can still afford to complete these projects as proposed.
All projects are ranked according to the following scale:
Priority I: Imperative (Must-do) – Projects that cannot reasonably postponed in order to avoid harmful or otherwise undesirable consequences. 1) 2) 3) 4)
Administrative Summary
Priority II: Essential (Should-do) – Projects that address clearly demonstrated needs or objectives. 1 2 3 4
Priority III: Important (Could-do) – Projects that benefit the community but may be delayed without detrimental effects to basic service. 1 2 3 4
Priority IV: Desirable (Other year) – Desirable projects that are not included within he five-year program because of funding limitation. These projects will not show within this document, but are held in reserve for future consideration.
Priority V: Ongoing – Projects that are of an ongoing nature. Either purchased annually as part of the Capital Improvement Plan (i.e. squad cars) or on a regular schedule (i.e. every other year)
Process Calendar
Summer 2019 – 2020-2024 CIP work papers distributed to departments
November 26, 2019 – Draft 2020-2024 CIP reviewed by City Council
March 16, 2020 – 2021 CIP projects adopted as part of the City’s annual budget
April 6, 2020 – 2021 - 2025 CIP adopted by City Council
Interactive Project Map Click on the map below for an interactive project map for certain projects contained in the Capital Improvement Plan. The projects are arranged by Fiscal Year, according to when they are expected to be completed. Projects are grouped by department. A brief description of each project can be viewed when you select a specific project.
Capital Improvement Plan City of Spencer, Iowa
FY 21
FY 25
thru
PROJECTS BY DEPARTMENT
Department
Project # Priority
Total
FY 21 FY 22 FY 23 FY 24 FY 25
Administration
SERVER REPLACEMENT
4
25,000
14-ADM-001
25,000
COPIER REPLACEMENT
4
9,500
9,500
15-ADM-001
19,000
44,000
9,500
34,500
Administration Total
Airport
TERMINAL BUILDING REHABILITATION
1
150,000
19-AIR-001
150,000
REHAB CONVENTIONAL HANGAR
1
55,000
21-AIR-001
55,000
8 PLEX DOOR OPENERS
2
80,000
21-AIR-002
80,000
SNOW REMOVAL BUILDING
3
280,000
21-AIR-003
280,000
Ditch Cleaning
1
50,000
21-AIR-004
50,000
PAVEMENT JOINT REHAB
1
200,000
22-AIR-001
200,000
REHAB HANGAR FIRE WALL
4
65,000
22-AIR-002
65,000
Plow Truck
1
220,000
23-AIR-001
220,000
1,100,000
150,000
135,000
700,000
65,000
50,000
Airport Total
Cemetery
CONSTRUCT NEW COLUMBARIUM
3
25,000
09-CEM-001
25,000
MOWER REPLACEMENT
4
18,000
18,000
18,000
14-CEM-001
54,000
MINI EXCAVATOR
1
70,000
21-CEM-001
70,000
Riverside Cemetery Mausoleum Roof
1
30,000
23-CEM-001
30,000
179,000
70,000
18,000
30,000
18,000
43,000
Cemetery Total
Fire
BUNKER GEAR REPLACEMENT
4
20,000
20,000
20,000
13-FIRE-001
60,000
UPGRADE SCBA TANKS
4
36,000
14-FIRE-002
36,000
PORTABLE RADIOS
n/a
26,550
26,550
20-FIRE-001
53,100
REPLACE PUMPER UNIT 992
1
490,000
21-FIRE-002
490,000
TRENCH RESCUE AIR SHORING
1
25,000
23-FIRE-001
25,000
Boot Replacement
1
4,500
23-FIRE-003
4,500
Educational Training Classroom
1
161,000
24-FIRE-001
161,000
NEW RESCUE TRUCK
3
355,000
25-FIRE-001
355,000
1,184,600
536,550
36,000
51,050
161,000
400,000
Fire Total
Landfill
FENCING
4
80,000
75,000
12-LF-001
155,000
LANDFILL CELL DEVELOPMENT
1
760,000
14-LF-001
760,000
SHOP ADDITION
1
240,000
21-LF-001
240,000
LEACHATE TANKER
2
95,000
21-LF-002
95,000
Water Truck
1
30,000
21-LF-003
30,000
Compactor GPS Replacement
n/a
65,000
21-LF-004
65,000
Scale Replacement
2
165,000
21-LF-005
165,000
RCC Restroom Addition
1
30,000
21-LF-006
30,000
Department
Project # Priority
Total
FY 21 FY 22 FY 23 FY 24 FY 25
AL-JON REFURBISHMENT
2
420,000
22-LF-001
420,000
Mower Replacement
3
16,000
22-LF-002
16,000
Driveway Pavement
3
122,000
24-LF-001
122,000
2,098,000
300,000
16,000 1,255,000
287,000
240,000
Landfill Total
Library
2021 HVAC System Upgrades
n/a
41,900
21-LIB-002
41,900
2022 HVAC System Upgrades
n/a
19,100
22-LIB-001
19,100
Roof Replacement
n/a
67,000
23-LIB-001
67,000
128,000
41,900
19,100
67,000
Library Total
Parks and Recreation
REPLACE 6' MOWER
n/a
15,000
14-PARK-001
15,000
ADA PORTABLE TOILETS
1
3,500
3,500
3,500
14-PARK-002
10,500
TENNIS COURT RENOVATION PROJECTS
n/a
150,000
15-PARK-001
150,000
REPLACE 11' MOWER
n/a
40,000
40,000
40,000
15-PARK-002
120,000
PARK IDENTIFICATION SIGNS
1
10,000
10,000
18-PARK-004
20,000
4TH AVE SW TRAIL
1
361,158
19-PARK-003
361,158
MISC. TRAIL REPAIRS
n/a
5,000
5,000
5,000
19-PARK-006
15,000
WEST LEACH RESTROOM RENOVATION
2
10,000
20-PARK-001
10,000
POOL HEATER REPLACEMENT
n/a
20,000
20-PARK002
20,000
PEDERSON PARK LINE FENCE
n/a
10,000
20-PARK-005
10,000
PEDERSON PARK BLEACHERS
1
10,000
10,000
10,000
21-PARK-003
30,000
Vehicle Replacement
n/a
35,000
21-PARK-004
35,000
Native Prairie Seeding
2
5,000
22-PARK-001
5,000
Shelter house Lighting
1
10,000
22-PARK-002
10,000
Boat/Canoe Ramp Access Plan
1
25,000
22-PARK-003
25,000
PEDERSON PARK BACKSTOP
1
20,000
20,000
23-PARK-002
40,000
Pederson Park Scoreboards
1
30,000
30,000
23-PARK-004
60,000
Turf Aerator
1
7,500
25-PARK-001
7,500
944,158
484,658
238,500
95,000
48,500
77,500
Parks and Recreation Total
Police
IN CAR CAMERA SYSTEM
1
4,200
4,200
4,200
4,200
4,200
06-PD-001
21,000
VEHICLE REPLACEMENT
4
75,000
75,000
75,000
75,000
75,000
12-PD-001
375,000
IN CAR COMPUTER REPLACEMENT
1
36,300
12-PD-002
36,300
BODY ARMOR
1
19,000
14-PD-001
19,000
BODY CAMERAS, SERVER, DISC PUBLISHER
n/a
40,476
21-PD-002
40,476
LEVEL IV BALLISTIC RIFLE PLATES
n/a
6,160
22-PD-001
6,160
497,936
79,200
125,836
79,200
98,200
115,500
Police Total
Safe Routes to School
SPEED INDICATOR SIGNS
4
8,500
9,000
17-SRTS-001
17,500
PEDESTRIAN CROSSING IMPROVEMENTS
1
10,000
10,000
19-SRTS-003
20,000
4TH STREET SE SIDEWALK
2
90,000
21-SRTS-001
90,000
ADA RAMP UPGRADES
1
30,000
50,000
22-SRTS-001
80,000
5th AVE E SIDEWALK
2
92,000
23-SRTS-001
92,000
SRTS Plan Update
3
10,000
25-SRTS-001
10,000
309,500
100,000
38,500
102,000
59,000
10,000
Safe Routes to School Total
Sanitary Sewer
MANHOLE REHABILITATION
4
60,000
75,000
12-SEW-001
135,000
Department
Project # Priority
Total
FY 21 FY 22 FY 23 FY 24 FY 25
SEWER LINING PROJECT
1
165,000
13-SEW-001
165,000
W. 4TH STREET LIFT STATION REHABILITATION
1
29,000
15-SEW-001
29,000
COUNTRY CLUB LIFT STATION REHABILITATION
1
21,000
18-SEW-002
21,000
CORN BELT LIFT STATION REHABILITATION
1
20,000
18-SEW-003
20,000
INTAKE CATCH BASIN REHABILITATION
4
59,250
59,250
60,500
60,500
70,500
18-SEW-005
310,000
VEHICLE REPLACEMENT
2
45,000
32,000
21-SEW-001
77,000
Southwest Lift Pump Replacement
n/a
24,000
12,000
21-SEW-003
36,000
Sewer Jet Nozzles
1
8,000
21-SEW-004
8,000
EASEMENT SEWER MACHINE
2
75,000
23-SEW-001
75,000
876,000
182,250
143,250
135,500
332,500
82,500
Sanitary Sewer Total
Solid Waste
AUTOMATED RESIDENTIAL TRUCK
4
275,000
13-SW-001
275,000
CONTAINER REPLACEMENT
4
19,000
19,000
20,000
20,000
21,000
13-SW-002
99,000
COMMERCIAL PACKER TRUCK REPLACEMENT
4
182,000
16-SW-001
182,000
Loader Tire Replacement
n/a
25,000
21-SW-001
25,000
SEMI TRACTOR
2
130,000
23-SW-001
130,000
1/2 ton Pick Up
3
33,000
23-SW-002
33,000
Recycling Cart Decal Replacement
3
30,000
23-SW-003
30,000
774,000
226,000
294,000
213,000
20,000
21,000
Solid Waste Total
Storm Sewer
South Spencer Flood Mitigation Project
2
750,000
21-STSEW-001
750,000
Water Quality Project
3
200,000
22-STSEW-001
200,000
Drainage Ditch Maintenance
1
25,000
23-STSEW-001
25,000
975,000
750,000
200,000
25,000
Storm Sewer Total
Streets
ANNUAL CRACK SEALING PROGRAM
4
55,000
55,000
59,800
59,800
59,800
17-STR-001
289,400
PCC PATCHING
4
115,000
115,000
17-STR-002
230,000
MISCELLANEOUS SEAL COATING
4
55,000
55,000
55,000
55,000
55,000
17-STR-003
275,000
DOWNTOWN TRAFFIC LIGHT CONTROLLERS
1
200,000
21-STR-002
200,000
W 4TH ST STORM SEWER EXTENSION
1
380,000
21-STR-004
380,000
Parking Lot Improvements
n/a
25,000
21-STR-005
25,000
4TH STREET HMA OVERLAY
1
962,000
22-STR-001
962,000
Parking Lot Improvements
1
170,000
22-STR-002
170,000
2023 RECONSTRUCTION
1
317,781
23-STR-001
317,781
ST LUKE DRIVE OVERLAY
2
191,500
23-STR-002
191,500
2024 RECONSTRUCTION
1
1,996,000
24-STR-001
1,996,000
2025 RECONSTRUCTION
n/a
455,000
25-STR-001
455,000
5,491,681
515,000 1,557,000
624,081 2,225,800
569,800
Streets Total
Streets - Equipment
PLOW TRUCK / DUMP BODY
4
220,000
13-STEQ-001
220,000
MOWING TRACTOR REPLACEMENT
2
140,000
21-STEQ-001
140,000
ARM MOWER REPLACEMENT
2
53,000
21-STEQ-002
53,000
MOSQUITO SPRAYER
3
14,500
21-STEQ-003
14,500
Forklift
1
20,000
21-STEQ-004
20,000
STREET SWEEPER REPLACEMENT
1
327,600
22-STEQ-001
327,600
EQUIPMENT STORAGE
3
500,000
23-STEQ-001
500,000
Skid Loader
1
45,000
24-STEQ-001
45,000
3/4 ton Pick Up
n/a
36,000
25-STEQ-001
36,000
Department
Project # Priority
Total
FY 21 FY 22 FY 23 FY 24 FY 25
1,356,100
227,500
327,600
220,000
45,000
536,000
Streets - Equipment Total
Technology
COMPUTER REPLACEMENT
4
21,004
22,054
23,156
24,314
25,530
14-TECH-001
116,058
SOFTWARE EXPANSION
4
15,000
15,000
15,000
15,000
15,000
15-TECH-001
75,000
191,058
36,004
37,054
38,156
39,314
40,530
Technology Total
WTP
BIO SOLID TANK IMPROVEMENTS
1
64,000
22-WTP-001
64,000
DRIVEWAY REPLACEMENT
2
557,500
22-WTP-002
557,500
RBC COVER REPLACEMENT
1
50,000
23-WTP-001
50,000
Screw Pump Painting
1
150,000
25-WTP-001
150,000
821,500
621,500
50,000
150,000
WTP Total
16,970,533
3,699,062 3,816,840 3,684,987 3,399,314 2,370,330
GRAND TOTAL
Capital Improvement Plan City of Spencer, Iowa
FY 21 FY 25 thru
PROJECTS BY CATEGORY
Category
Project # Priority
Total
FY 21 FY 22 FY 23 FY 24 FY 25
Airport Improvements
Ditch Cleaning
21-AIR-004
1
50,000
50,000
PAVEMENT JOINT REHAB
22-AIR-001
1
200,000
200,000
250,000
200,000
50,000
Airport Improvements Total
Buildings
CONSTRUCT NEW COLUMBARIUM
09-CEM-001
3
25,000
25,000
TERMINAL BUILDING REHABILITATION
19-AIR-001
1
150,000
150,000
WEST LEACH RESTROOM RENOVATION
20-PARK-001
2
10,000
10,000
REHAB CONVENTIONAL HANGAR
21-AIR-001
1
55,000
55,000
8 PLEX DOOR OPENERS
21-AIR-002
2
80,000
80,000
SNOW REMOVAL BUILDING
21-AIR-003
3
280,000
280,000
SHOP ADDITION
21-LF-001 21-LF-006
1 1
240,000
240,000
RCC Restroom Addition
30,000
30,000
2021 HVAC System Upgrades
21-LIB-002
n/a
41,900
41,900
REHAB HANGAR FIRE WALL
22-AIR-002
4
65,000
65,000
2022 HVAC System Upgrades
22-LIB-001
n/a
19,100
19,100
Shelter house Lighting
22-PARK-002
1
10,000
10,000
BIO SOLID TANK IMPROVEMENTS
22-WTP-001
1
64,000
64,000
Riverside Cemetery Mausoleum Roof
23-CEM-001
1
30,000
30,000
Roof Replacement
23-LIB-001
n/a
67,000
67,000
EQUIPMENT STORAGE
23-STEQ-001
3
500,000
500,000
Educational Training Classroom
24-FIRE-001
1
161,000
161,000
1,828,000
221,900
228,100
377,000
236,000
765,000
Buildings Total
Equipment: Computers
IN CAR COMPUTER REPLACEMENT
12-PD-002
1
36,300
36,300
SERVER REPLACEMENT
14-ADM-001
4
25,000
25,000
COMPUTER REPLACEMENT
14-TECH-001
4
21,004
22,054
23,156
24,314
25,530
116,058
177,358
21,004
22,054
23,156
24,314
86,830
Equipment: Computers Total
Equipment: General
MOWER REPLACEMENT
14-CEM-001
4
18,000
18,000
18,000
54,000
REPLACE 6' MOWER
14-PARK-001
n/a
15,000
15,000
REPLACE 11' MOWER
15-PARK-002
n/a
40,000
40,000
40,000
120,000
POOL HEATER REPLACEMENT
20-PARK002
n/a
20,000
20,000
MINI EXCAVATOR
21-CEM-001
1
70,000
70,000
LEACHATE TANKER
21-LF-002
2
95,000
95,000
Compactor GPS Replacement
21-LF-004
n/a
65,000
65,000
Scale Replacement
21-LF-005
2
165,000
165,000
MOWING TRACTOR REPLACEMENT
21-STEQ-001
2
140,000
140,000
MOSQUITO SPRAYER
21-STEQ-003
3
14,500
14,500
Forklift
21-STEQ-004
1
20,000 25,000
20,000
Loader Tire Replacement
21-SW-001
n/a
25,000
Category
Project # Priority
Total
FY 21 FY 22 FY 23 FY 24 FY 25
AL-JON REFURBISHMENT
22-LF-001
2
420,000
420,000
Mower Replacement
22-LF-002
3
16,000
16,000
LEVEL IV BALLISTIC RIFLE PLATES
22-PD-001
n/a
6,160
6,160
TRENCH RESCUE AIR SHORING
23-FIRE-001
1
25,000
25,000
EASEMENT SEWER MACHINE
23-SEW-001
2
75,000
75,000
Skid Loader
24-STEQ-001
1
45,000
45,000
Turf Aerator
25-PARK-001
1
7,500
7,500
1,398,160
504,500
40,160
535,000
228,000
90,500
Equipment: General Total
Equipment: Miscellaneous
IN CAR CAMERA SYSTEM
06-PD-001
1
4,200
4,200
4,200
4,200
4,200
21,000
FENCING
12-LF-001
4
80,000
75,000
155,000
BUNKER GEAR REPLACEMENT
13-FIRE-001
4
20,000
20,000
20,000
60,000
CONTAINER REPLACEMENT
13-SW-002
4
19,000
19,000
20,000
20,000
21,000
99,000
UPGRADE SCBA TANKS
14-FIRE-002
4
36,000
36,000
ADA PORTABLE TOILETS
14-PARK-002
1
3,500
3,500
3,500
10,500
BODY ARMOR
14-PD-001
1
19,000
19,000
SPEED INDICATOR SIGNS
17-SRTS-001
4
8,500
9,000
17,500
PORTABLE RADIOS
20-FIRE-001
n/a
26,550
26,550 10,000
53,100
PEDERSON PARK BLEACHERS
21-PARK-003
1
10,000
10,000
30,000
Sewer Jet Nozzles
21-SEW-004
1
8,000
8,000
ARM MOWER REPLACEMENT
21-STEQ-002
2 1
53,000
53,000
DOWNTOWN TRAFFIC LIGHT CONTROLLERS
21-STR-002
200,000
200,000
Boot Replacement
23-FIRE-003
1
4,500
4,500
Recycling Cart Decal Replacement
23-SW-003
3
30,000
30,000
Screw Pump Painting
25-WTP-001
1
150,000
150,000
946,600
214,250
281,200
190,250
65,700
195,200
Equipment: Miscellaneous Total
Equipment: Vehicles
VEHICLE REPLACEMENT
12-PD-001
4
75,000
75,000
75,000
75,000
75,000
375,000
PLOW TRUCK / DUMP BODY
13-STEQ-001
4
220,000
220,000
AUTOMATED RESIDENTIAL TRUCK
13-SW-001 16-SW-001
4 4
275,000
275,000
COMMERCIAL PACKER TRUCK REPLACEMENT
182,000
182,000
Water Truck
21-LF-003
1
30,000
30,000
Vehicle Replacement
21-PARK-004
n/a
35,000
35,000
VEHICLE REPLACEMENT
21-SEW-001
2
45,000
32,000
77,000
STREET SWEEPER REPLACEMENT
22-STEQ-001
1
327,600
327,600
Plow Truck
23-AIR-001
1
220,000
220,000
SEMI TRACTOR
23-SW-001
2
130,000
130,000
1/2 ton Pick Up
23-SW-002
3
33,000
33,000
NEW RESCUE TRUCK
25-FIRE-001
3
355,000
355,000
3/4 ton Pick Up
25-STEQ-001
n/a
36,000
36,000
2,295,600
367,000
677,600
678,000
107,000
466,000
Equipment: Vehicles Total
Equipmet: Office
COPIER REPLACEMENT
15-ADM-001
4
9,500
9,500
19,000
19,000
9,500
9,500
Equipmet: Office Total
Landfill Improvements
LANDFILL CELL DEVELOPMENT
14-LF-001 24-LF-001
1 3
760,000
760,000
Driveway Pavement
122,000
122,000
882,000
760,000
122,000
Landfill Improvements Total
Category
Project # Priority
Total
FY 21 FY 22 FY 23 FY 24 FY 25
Misc. Street Projects
Parking Lot Improvements
21-STR-005
n/a
25,000
25,000
Parking Lot Improvements
22-STR-002
1
170,000
170,000
195,000
25,000
170,000
Misc. Street Projects Total
Park Improvements
TENNIS COURT RENOVATION PROJECTS
15-PARK-001
n/a
150,000
150,000
PARK IDENTIFICATION SIGNS
18-PARK-004
1
10,000
10,000
20,000
PEDERSON PARK LINE FENCE
20-PARK-005
n/a
10,000
10,000
Native Prairie Seeding
22-PARK-001
2
5,000
5,000
PEDERSON PARK BACKSTOP
23-PARK-002
1
20,000
20,000
40,000
Pederson Park Scoreboards
23-PARK-004
1
30,000
30,000
60,000
285,000
10,000
185,000
40,000
20,000
30,000
Park Improvements Total
Planning
Boat/Canoe Ramp Access Plan
22-PARK-003
1
25,000
25,000
SRTS Plan Update
25-SRTS-001
3
10,000
10,000
35,000
25,000
10,000
Planning Total
Sewer Improvements
MANHOLE REHABILITATION
12-SEW-001 13-SEW-001
4 1
60,000
75,000
135,000
SEWER LINING PROJECT
165,000
165,000
W. 4TH STREET LIFT STATION REHABILITATION
15-SEW-001
1
29,000
29,000
COUNTRY CLUB LIFT STATION REHABILITATION
18-SEW-002 18-SEW-003
1 1
21,000 20,000
21,000
CORN BELT LIFT STATION REHABILITATION
20,000
INTAKE CATCH BASIN REHABILITATION
18-SEW-005
4
59,250
59,250
60,500
60,500
70,500
310,000
Southwest Lift Pump Replacement
21-SEW-003
n/a
24,000
12,000
36,000
716,000
129,250
143,250
60,500
300,500
82,500
Sewer Improvements Total
Sidewalks
PEDESTRIAN CROSSING IMPROVEMENTS
19-SRTS-003
1
10,000
10,000
20,000
4TH STREET SE SIDEWALK
21-SRTS-001 22-SRTS-001
2 1
90,000
90,000
ADA RAMP UPGRADES
30,000
50,000
80,000
5th AVE E SIDEWALK
23-SRTS-001
2
92,000
92,000
282,000
100,000
30,000
102,000
50,000
Sidewalks Total
Storm Sewer
South Spencer Flood Mitigation Project
21-STSEW-001
2
750,000
750,000
Water Quality Project
22-STSEW-001 23-STSEW-001
3 1
200,000
200,000
Drainage Ditch Maintenance
25,000
25,000
975,000
750,000
200,000
25,000
Storm Sewer Total
Street Construction
W 4TH ST STORM SEWER EXTENSION
21-STR-004
1
380,000
380,000
380,000
380,000
Street Construction Total
Street Paving
ANNUAL CRACK SEALING PROGRAM
17-STR-001
4
55,000
55,000
59,800
59,800
59,800
289,400
PCC PATCHING
17-STR-002
4
115,000
115,000
230,000
MISCELLANEOUS SEAL COATING
17-STR-003
4
55,000
55,000
55,000
55,000
55,000
275,000
Category
Project # Priority
Total
FY 21 FY 22 FY 23 FY 24 FY 25
4TH STREET HMA OVERLAY
22-STR-001
1
962,000
962,000
ST LUKE DRIVE OVERLAY
23-STR-002
2
191,500
191,500
1,947,900
110,000 1,187,000
306,300
229,800
114,800
Street Paving Total
Street Reconstruction
2023 RECONSTRUCTION
23-STR-001
1
317,781
317,781
2024 RECONSTRUCTION 2025 RECONSTRUCTION
24-STR-001 25-STR-001
1
1,996,000
1,996,000
n/a
455,000
455,000
2,768,781
317,781 1,996,000
455,000
Street Reconstruction Total
Technology
SOFTWARE EXPANSION
15-TECH-001
4
15,000
15,000
15,000
15,000
15,000
75,000
75,000
15,000
15,000
15,000
15,000
15,000
Technology Total
Trails
4TH AVE SW TRAIL
19-PARK-003 19-PARK-006
1
361,158
361,158
MISC. TRAIL REPAIRS
n/a
5,000
5,000
5,000
15,000
376,158
361,158
5,000
5,000
5,000
Trails Total
Unassigned
REPLACE PUMPER UNIT 992
21-FIRE-002
1
490,000
490,000
BODY CAMERAS, SERVER, DISC PUBLISHER
21-PD-002
n/a
40,476
40,476
530,476
490,000
40,476
Unassigned Total
WTP Improvements
DRIVEWAY REPLACEMENT
22-WTP-002 23-WTP-001
2 1
557,500
557,500
RBC COVER REPLACEMENT
50,000
50,000
607,500
557,500
50,000
WTP Improvements Total
16,970,533
3,699,062 3,816,840 3,684,987 3,399,314 2,370,330
GRAND TOTAL
Capital Improvement Plan City of Spencer, Iowa
FY 21 FY 25 thru
PROJECTS BY FUNDING SOURCE
Source
Project # Priority FY 21 FY 22 FY 23 FY 24 FY 25
Total
Airport Reserve
TERMINAL BUILDING REHABILITATION
1
30,000
19-AIR-001
30,000
REHAB CONVENTIONAL HANGAR
1
13,750
21-AIR-001
13,750
8 PLEX DOOR OPENERS
2
16,000
21-AIR-002
16,000
SNOW REMOVAL BUILDING
3
28,000
21-AIR-003
28,000
Ditch Cleaning
1
50,000
21-AIR-004
50,000
PAVEMENT JOINT REHAB
1
20,000
22-AIR-001
20,000
REHAB HANGAR FIRE WALL
4
16,250
22-AIR-002
16,250
Plow Truck
1
132,000
23-AIR-001
132,000
306,000
30,000
29,750
180,000
16,250
50,000
Airport Reserve Total
Bonds: SRF
Water Quality Project
3
200,000
22-STSEW-001
200,000
200,000
200,000
Bonds: SRF Total
Cemetery Reserve
MOWER REPLACEMENT
4
18,000
18,000
18,000
14-CEM-001
54,000
MINI EXCAVATOR
1
45,000
21-CEM-001
45,000
Riverside Cemetery Mausoleum Roof
1
30,000
23-CEM-001
30,000
129,000
45,000
18,000
30,000
18,000
18,000
Cemetery Reserve Total
City Hall Reserve
SERVER REPLACEMENT
4
25,000
14-ADM-001
25,000
COPIER REPLACEMENT
4
9,500
9,500
15-ADM-001
19,000
44,000
9,500
34,500
City Hall Reserve Total
Columbarium Reserve
CONSTRUCT NEW COLUMBARIUM
3
25,000
09-CEM-001
25,000
25,000
25,000
Columbarium Reserve Total
Fire Reserve
BUNKER GEAR REPLACEMENT
4
20,000
20,000
20,000
13-FIRE-001
60,000
UPGRADE SCBA TANKS
4
36,000
14-FIRE-002
36,000
PORTABLE RADIOS
n/a
26,550
26,550
20-FIRE-001
53,100
REPLACE PUMPER UNIT 992
1
490,000
21-FIRE-002
490,000
TRENCH RESCUE AIR SHORING
1
25,000
23-FIRE-001
25,000
Boot Replacement
1
4,500
23-FIRE-003
4,500
Educational Training Classroom
1
136,000
24-FIRE-001
136,000
Source
Project # Priority FY 21 FY 22 FY 23 FY 24 FY 25
Total
NEW RESCUE TRUCK
3
355,000
25-FIRE-001
355,000
1,159,600
536,550
36,000
51,050
136,000
400,000
Fire Reserve Total
Grant: Community Foundation
Educational Training Classroom
1
25,000
24-FIRE-001
25,000
25,000
25,000
Grant: Community Foundation Total
Grant: DNR EMS
RCC Restroom Addition
1
20,000
21-LF-006
20,000
20,000
20,000
Grant: DNR EMS Total
Grant: DOT
4TH STREET HMA OVERLAY
1
400,000
22-STR-001
400,000
2024 RECONSTRUCTION
1
453,000
24-STR-001
453,000
853,000
400,000
453,000
Grant: DOT Total
Grant: FEMA
South Spencer Flood Mitigation Project
2
637,500
21-STSEW-001
637,500
637,500
637,500
Grant: FEMA Total
Grant: MAP-21
4TH AVE SW TRAIL
1
250,000
19-PARK-003
250,000
250,000
250,000
Grant: MAP-21 Total
Grant: State Airport
TERMINAL BUILDING REHABILITATION
1
120,000
19-AIR-001
120,000
REHAB CONVENTIONAL HANGAR
1
41,250
21-AIR-001
41,250
8 PLEX DOOR OPENERS
2
64,000
21-AIR-002
64,000
REHAB HANGAR FIRE WALL
4
48,750
22-AIR-002
48,750
274,000
120,000
105,250
48,750
Grant: State Airport Total
Grants: FAA
SNOW REMOVAL BUILDING
3
252,000
21-AIR-003
252,000
PAVEMENT JOINT REHAB
1
180,000
22-AIR-001
180,000
432,000
432,000
Grants: FAA Total
Hotel-Motel Tax
4TH AVE SW TRAIL
1
111,158
19-PARK-003
111,158
111,158
111,158
Hotel-Motel Tax Total
Landfill Cell Constr Reserve
LANDFILL CELL DEVELOPMENT
1
760,000
14-LF-001
760,000
Source
Project # Priority FY 21 FY 22 FY 23 FY 24 FY 25
Total
760,000
760,000
Landfill Cell Constr Reserve Total
Landfill Reserve
FENCING
4
80,000
75,000
12-LF-001
155,000
SHOP ADDITION
1
240,000
21-LF-001
240,000
LEACHATE TANKER
2
95,000
21-LF-002
95,000
Water Truck
1
30,000
21-LF-003
30,000
Compactor GPS Replacement
n/a
65,000
21-LF-004
65,000
Scale Replacement
2
165,000
21-LF-005
165,000
RCC Restroom Addition
1
10,000
21-LF-006
10,000
AL-JON REFURBISHMENT
2
420,000
22-LF-001
420,000
Mower Replacement
3
16,000
22-LF-002
16,000
1,196,000
280,000
16,000
495,000
165,000
240,000
Landfill Reserve Total
Library Reserve
2021 HVAC System Upgrades
n/a
41,900
21-LIB-002
41,900
2022 HVAC System Upgrades
n/a
19,100
22-LIB-001
19,100
Roof Replacement
n/a
67,000
23-LIB-001
67,000
128,000
41,900
19,100
67,000
Library Reserve Total
Park Reserve
REPLACE 6' MOWER
n/a
15,000
14-PARK-001
15,000
ADA PORTABLE TOILETS
1
3,500
3,500
3,500
14-PARK-002
10,500
TENNIS COURT RENOVATION PROJECTS
n/a
75,000
15-PARK-001
75,000
REPLACE 11' MOWER
n/a
40,000
40,000
40,000
15-PARK-002
120,000
PARK IDENTIFICATION SIGNS
1
10,000
10,000
18-PARK-004
20,000
MISC. TRAIL REPAIRS
n/a
5,000
5,000
5,000
19-PARK-006
15,000
WEST LEACH RESTROOM RENOVATION
2
10,000
20-PARK-001
10,000
POOL HEATER REPLACEMENT
n/a
20,000
20-PARK002
20,000
PEDERSON PARK LINE FENCE
n/a
10,000
20-PARK-005
10,000
MINI EXCAVATOR
1
25,000
21-CEM-001
25,000
PEDERSON PARK BLEACHERS
1
10,000
10,000
10,000
21-PARK-003
30,000
Vehicle Replacement
n/a
35,000
21-PARK-004
35,000
Native Prairie Seeding
2
5,000
22-PARK-001
5,000
Shelter house Lighting
1
10,000
22-PARK-002
10,000
Boat/Canoe Ramp Access Plan
1
25,000
22-PARK-003
25,000
PEDERSON PARK BACKSTOP
1
20,000
20,000
23-PARK-002
40,000
Pederson Park Scoreboards
1
30,000
30,000
23-PARK-004
60,000
Turf Aerator
1
7,500
25-PARK-001
7,500
533,000
148,500
163,500
95,000
48,500
77,500
Park Reserve Total
Police Reserve
IN CAR CAMERA SYSTEM
1
4,200
4,200
4,200
4,200
4,200
06-PD-001
21,000
VEHICLE REPLACEMENT
4
75,000
75,000
75,000
75,000
75,000
12-PD-001
375,000
IN CAR COMPUTER REPLACEMENT
1
36,300
12-PD-002
36,300
BODY ARMOR
1
19,000
14-PD-001
19,000
BODY CAMERAS, SERVER, DISC PUBLISHER
n/a
40,476
21-PD-002
40,476
LEVEL IV BALLISTIC RIFLE PLATES
n/a
6,160
22-PD-001
6,160
Source
Project # Priority FY 21 FY 22 FY 23 FY 24 FY 25
Total
497,936
79,200
125,836
79,200
98,200
115,500
Police Reserve Total
PW Equipment Reserve
PLOW TRUCK / DUMP BODY
4
220,000
13-STEQ-001
220,000
MOWING TRACTOR REPLACEMENT
2
140,000
21-STEQ-001
140,000
ARM MOWER REPLACEMENT
2
53,000
21-STEQ-002
53,000
MOSQUITO SPRAYER
3
14,500
21-STEQ-003
14,500
Forklift
1
20,000
21-STEQ-004
20,000
STREET SWEEPER REPLACEMENT
1
175,000
22-STEQ-001
175,000
Plow Truck
1
88,000
23-AIR-001
88,000
EQUIPMENT STORAGE
3
500,000
23-STEQ-001
500,000
Skid Loader
1
45,000
24-STEQ-001
45,000
3/4 ton Pick Up
n/a
36,000
25-STEQ-001
36,000
1,291,500
227,500
175,000
308,000
45,000
536,000
PW Equipment Reserve Total
Road Use Tax (RUT)
ANNUAL CRACK SEALING PROGRAM
4
55,000
55,000
59,800
59,800
59,800
17-STR-001
289,400
PCC PATCHING
4
115,000
115,000
17-STR-002
230,000
MISCELLANEOUS SEAL COATING
4
55,000
55,000
55,000
55,000
55,000
17-STR-003
275,000
DOWNTOWN TRAFFIC LIGHT CONTROLLERS
1
200,000
21-STR-002
200,000
STREET SWEEPER REPLACEMENT
1
92,600
22-STEQ-001
92,600
4TH STREET HMA OVERLAY
1
120,000
22-STR-001
120,000
1,207,000
110,000
637,600
114,800
229,800
114,800
Road Use Tax (RUT) Total
Sewer Reserve
MANHOLE REHABILITATION
4
60,000
75,000
12-SEW-001
135,000
SEWER LINING PROJECT
1
165,000
13-SEW-001
165,000
W. 4TH STREET LIFT STATION REHABILITATION
1
29,000
15-SEW-001
29,000
COUNTRY CLUB LIFT STATION REHABILITATION
1
21,000
18-SEW-002
21,000
CORN BELT LIFT STATION REHABILITATION
1
20,000
18-SEW-003
20,000
INTAKE CATCH BASIN REHABILITATION
4
59,250
59,250
60,500
60,500
60,500
18-SEW-005
300,000
VEHICLE REPLACEMENT
2
45,000
32,000
21-SEW-001
77,000
Southwest Lift Pump Replacement
n/a
24,000
12,000
21-SEW-003
36,000
Sewer Jet Nozzles
1
8,000
21-SEW-004
8,000
W 4TH ST STORM SEWER EXTENSION
1
19,520
21-STR-004
19,520
STREET SWEEPER REPLACEMENT
1
60,000
22-STEQ-001
60,000
EASEMENT SEWER MACHINE
2
75,000
23-SEW-001
75,000
2024 RECONSTRUCTION
1
330,405
24-STR-001
330,405
1,275,925
201,770
203,250
135,500
662,905
72,500
Sewer Reserve Total
Solid Waste Reserve
AUTOMATED RESIDENTIAL TRUCK
4
275,000
13-SW-001
275,000
CONTAINER REPLACEMENT
4
19,000
19,000
20,000
20,000
21,000
13-SW-002
99,000
COMMERCIAL PACKER TRUCK REPLACEMENT
4
182,000
16-SW-001
182,000
Loader Tire Replacement
n/a
25,000
21-SW-001
25,000
SEMI TRACTOR
2
130,000
23-SW-001
130,000
1/2 ton Pick Up
3
33,000
23-SW-002
33,000
Recycling Cart Decal Replacement
3
30,000
23-SW-003
30,000
Source
Project # Priority FY 21 FY 22 FY 23 FY 24 FY 25
Total
774,000
226,000
294,000
213,000
20,000
21,000
Solid Waste Reserve Total
Special Assessments
2024 RECONSTRUCTION
1
472,000
24-STR-001
472,000
2025 RECONSTRUCTION
n/a
176,000
25-STR-001
176,000
648,000
472,000
176,000
Special Assessments Total
Spencer School Share
TENNIS COURT RENOVATION PROJECTS
n/a
75,000
15-PARK-001
75,000
75,000
75,000
Spencer School Share Total
SRTS Reserve
SPEED INDICATOR SIGNS
4
8,500
9,000
17-SRTS-001
17,500
PEDESTRIAN CROSSING IMPROVEMENTS
1
10,000
10,000
19-SRTS-003
20,000
4TH STREET SE SIDEWALK
2
90,000
21-SRTS-001
90,000
ADA RAMP UPGRADES
1
30,000
50,000
22-SRTS-001
80,000
5th AVE E SIDEWALK
2
92,000
23-SRTS-001
92,000
SRTS Plan Update
3
10,000
25-SRTS-001
10,000
309,500
100,000
38,500
102,000
59,000
10,000
SRTS Reserve Total
Storm Sewer Reserve
W 4TH ST STORM SEWER EXTENSION
1
171,060
21-STR-004
171,060
South Spencer Flood Mitigation Project
2
112,500
21-STSEW-001
112,500
Drainage Ditch Maintenance
1
25,000
23-STSEW-001
25,000
2024 RECONSTRUCTION
1
209,465
24-STR-001
209,465
518,025
283,560
25,000
209,465
Storm Sewer Reserve Total
Street Improvement Reserve
W 4TH ST STORM SEWER EXTENSION
1
189,420
21-STR-004
189,420
Parking Lot Improvements
n/a
25,000
21-STR-005
25,000
4TH STREET HMA OVERLAY
1
442,000
22-STR-001
442,000
Parking Lot Improvements
1
170,000
22-STR-002
170,000
2023 RECONSTRUCTION
1
317,781
23-STR-001
317,781
ST LUKE DRIVE OVERLAY
2
191,500
23-STR-002
191,500
2024 RECONSTRUCTION
1
531,130
24-STR-001
531,130
2025 RECONSTRUCTION
n/a
279,000
25-STR-001
279,000
2,145,831
214,420
612,000
509,281
531,130
279,000
Street Improvement Reserve Total
Technology Reserves
COMPUTER REPLACEMENT
4
21,004
22,054
23,156
24,314
25,530
14-TECH-001
116,058
SOFTWARE EXPANSION
4
15,000
15,000
15,000
15,000
15,000
15-TECH-001
75,000
191,058
36,004
37,054
38,156
39,314
40,530
Technology Reserves Total
WTP Reserve
BIO SOLID TANK IMPROVEMENTS
1
64,000
22-WTP-001
64,000
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