Financial Policy Handbook 2017

Record Title

Retention Period

Reason

B. Books of Original Entry 1. Receipt Journal 2. Disbursement Journal

10 years 10 years 10 years

Fiscal value ends Fiscal value ends Fiscal value ends Fiscal value ends

3. General Journal

4. Appropriations Journal 10 years

C. Ledgers

1. General Ledger

Permanent

Continuing fiscal value

2. Subsidiary Revenue Ledger Cards

10 years

Fiscal value ends

3. Subsidiary

10 years

Fiscal value ends

Appropriation/Expendi ture Cards

IV. Banking

A. Checking Account Statements

5 years

Fiscal value ends

B. Check/Warrant Register (same as Disbursement Journal above)

10 years

Fiscal value ends

C. Cancelled

5 years

Fiscal value ends

Checks/Warrants

D. Savings Account Statements E. Reconciliation Worksheets

5 years

Fiscal value ends

5 years

Fiscal value ends

V. Financial Reports A. Annual Financial Report Permanent

Continuing fiscal value

B. Treasurer’s/Clerk’s Report

5 years

Fiscal value ends

C. Sales Tand and Use Tax Reports

5 years

Fiscal value ends

D. Grant Reports

5 years after audit; 7 years if not audited; grant terms it not stated therein

Fiscal value ends

VI. Audits

Permanent

Continuing fiscal value