FY 18 Annual Report

City Hall - General Buildings

2018

CITY OF SPENCER, IOWA

Departmental Highlights

The department accounts for expenses related to the operation and maintenance of City Hall and other general buildings of the City. The main expenditure of the department is the cost of the janitor for City Hall and the Police Department. The individual also may perform minor maintenance at other city facilities as needed. Also included within this department is the City Hall Reserve fund. This fund accounts for capital projects and equipment needed for City Hall, such as building repairs, new office equipment, computer server and other building technology, not covered by the Technology Fund. Capital projects completed in FY 18 include new chairs for the conference room, presentation screen and final renovation costs for the City Hall conference room and break room.

Budget Review

Total expenditures for the department were $95,645.05 in FY 18, this is a decrease of $55,465.67 (-36.71%) compared to FY 17. Considering the operational aspect of the department, expenditures were lower then FY 17 in all budgetary categories. Salary expenses were actually over the budgeted amount due to an employee out on health related issues and the city hired temporary help to cover those duties. The overall decrease in salaries form FY 17 was due to the remodeling project at City Hall last fiscal year that was performed by city staff and charged to the department. Employees in the department are members of IPERS and contributions were relatively flat compared to FY 17. Capital expenditures were also significantly lower in FY 18. The primary reason was the conference room remodel that occurred in FY 17 and those charges being expensed against the department at that point. Overall the department expended 82.40% of its budget in FY 18.

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