2016 Spencer Handbook

Table of Contents

funding, the City’s overall financial resources and the accommodation’s impact on the operation of the City, including its impact on the ability of other employees to perform their duties.

The department head will inform the employee of the City’s decision on the accommodation request or on how to proceed with the accommodation. If the accommodation request is denied, the employee will be advised of their right to appeal the City’s decision to the City Council by submitting a written statement to the City Manager along with the reasons for the request. The City Council will review all employee appeals. After reviewing an employee’s appeal, the Council will notify the individual making the appeal of the City Council’s decision. The City may propose an alternative to the requested accommodation or substitute one reasonable accommodation for another, but the City retains the ultimate discretion to choose between reasonable accommodations. Employees are expected to fully cooperate in the accommodation process. The duty to cooperate includes making every effort to provide management with current medical information. Employees who do not meaningfully cooperate in the accommodation process may waive the right to accommodation. BREASTFEEDING/EXPRESSING REQUIREMENTS The City will provide a reasonable break time for an employee to express breast milk for her nursing child and each time the employee has need to express milk. The employee should contact their supervisor to make arrangements. EMPLOYMENT OF RELATIVES The City no longer allows regular full time employment of two (2) or more members of the same immediate family in the same department. Persons working with a relative and in continuous employment since the time this policy was first adopted will be excluded from this policy. For the purposes of this paragraph, Immediate Family shall be defined as parents, brothers and sisters, parents–in-law, spouse, child, grandparents, grandchildren. Relatives may be hired if he/she would fall under the direct supervision of a non-relative in a different department. Exceptions to this policy may be granted by the City Manager for part-time employees.

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